Find documents fast - whether you're online or offline! Document ONE is the smartest, most comprehensive document management system available today for Lotus Notes/Domino users.

Quickly and easily installed on your current system, Document ONE gives your company an efficient, affordable way to file and find documents fast – regardless of whether your staff are online, offline, desk-bound or mobile!

Share information across your organisation:
Make important company documents available to everyone in your organisation by reducing ‘information silos’ e.g. individual email files and laptop drives.

Improve control:
Relax in the knowledge that important documents can only be read by authorised users and previous versions of documents cannot be overwritten or deleted.

Increase accountability:
Track the path of important documents as they flow through your organisation, from their registration or creation to their formal review and approval.

Empower mobile users:
Enable your mobile users to work exactly as they would in the office - while totally disconnected from your network!

Reduce risk:
The commercial and legal ramifications of losing or misplacing important documents or emails, not to mention the wasted hours spent searching for these files, are significant. Document ONE will help you avoid these issues.

Comply with legislation:
Staff will find it easy to comply with the legislation that governs document and record retention with this simple, easy-to-use tool.

KEY FEATURES:

Captures all electronic documents (all file types including MS-Office documents) plus Lotus Notes emails.

Hard copy documents can be scanned and filed in document libraries, in either .tif or .pdf format.

Pre-defined document templates enforce your organisation’s standards for both internal and external communications.

External correspondence can be tracked throughout its lifecycle i.e. scanned, assigned for action, replied to, etc.

Powerful search functionality enables users to quickly locate documents either within a single library or across multiple libraries.

Records staff can import folders in bulk and track the location and movement of physical files.

Workflow enables users to assign documents for the preparation of a draft response, for information, for review or for approval.

Revisions and version control ensures that users know what version of a document they are looking at so important content is not overwritten or lost.

Sophisticated security ensures that important documents are secured only to those users who have been authorised to view and edit them.

File classification schemes help users file documents in the right folder and find them again easily at a later date.

Audit logging ensures that changes to documents can be tracked.